More than Virtual Assistance: Your Partner and Reliable Support in Business Growth.
I'm Aivy Reforma.
Customer Service Specialist
Virtual Assistant
Medical ReceptionistHello & Welcome!
My mission as a virtual assistant is to provide dedicated support to executives, professionals, and entrepreneurs that are based on the standards of excellence, integrity, open communication, and collaboration.
A virtual assistant that works WITH you, not for you.
Hey there, I'm Aivy, hailing from the Philippines. I've got a family – a loving partner and two awesome kids. When I'm not in work mode, you can catch me binge-watching K-dramas or getting hooked on some US crime series. Oh, and I'm a karaoke enthusiast, so you might just find me belting out some tunes when I'm not busy.
Speaking of work, I've been doing the whole work-from-home thing since 2018, and honestly, I wouldn't trade it for the corporate grind. I value the freedom and the flexibility it gives me, especially when it comes to not missing out on important family events.
I've got some skills up my sleeve too. I've got experience in customer service and data entry, and I even took some courses on social media management and Amazon customer service to up my game.
I'm all about teamwork, and I've got a strong work ethic and top-notch organizational skills to bring to the table. I'm stoked to take on a new challenge with a successful team like yours.
Don't sweat it when it comes to fitting in – I'm super organized, proactive, and always on time, and I've got that team spirit in me. I'm a self-starter, so handling customer inquiries, policy changes, and sorting out conflicts is second nature to me. Plus, I'm a quick learner when it comes to new computer programs.
So, let's get this show on the road – I'm ready to join your crew and make things happen!
SKILLS
1Communication
2Email Management
3Detail Orientation
4Time Management
5Adaptability
6Digital Literacy
7Creativity
8Organization
9Reliability
10Social Media Management
WHAT SERVICES CAN I PROVIDE?
Customer Service
Provide Exceptional Support: Provide exceptional customer service through numerous channels while developing strong client relationships.
Product expertise and problem-solving abilities are essential for effectively resolving customer inquiries and issues.
Product Knowledge: Maintain a thorough understanding of our goods and services in order to confidently serve consumers.
Collaboration: Collaborate closely with cross-functional teams to respond to customer problems and contribute to product improvement.
Documentation: Record client interactions accurately and escalate recurrent concerns for resolution.
Schedule Flexibility: Be available to serve customers at all hours, including evenings and weekends.
Maintain a dependable home office environment to ensure efficient remote work.
Participate in ongoing training and contribute to a healthy, learning-oriented team culture.
Personal Assistant
Email and Calendar Management: Organize emails and schedule appointments.
Research: Conduct online research on various topics.
Administrative Support: Prepare documents, reports, and handle routine administrative tasks.
Customer Support: Respond to customer inquiries and resolve common issues.
Scheduling and Coordination: Schedule meetings, interviews, and coordinate events.
File Management: Organize and maintain digital files.
Social Media Management: Post updates and engage with followers.
Expense Tracking: Record and categorize expenses.
Client Communication: Interact with clients on behalf of the employer.
Content Creation: Write or edit content for blogs, newsletters, or social media.
Medical Receptionist
Manage Appointment Scheduling: Schedule patient appointments using online tools, manage cancellations, and reschedule as needed.
Handle Patient Communications: Communicate with patients via phone, email, or chat to answer inquiries and provide pre-appointment instructions.
Update Patient Records: Access and update patient records in electronic health systems with new information or changes.
Verify Patient Insurance: Check and verify insurance coverage for procedures and visits through online systems.
Process Billing and Payments: Handle billing inquiries and process payments securely over the phone or through online portals.
Coordinate with Healthcare Providers: Liaise between patients and healthcare providers to relay messages, reports, and updates.
Manage Prescription Refills: Process requests for prescription refills by communicating with pharmacies and doctors electronically.
Patient Check-in Procedures: Conduct virtual check-ins to confirm appointment details, pre-visit questionnaires, and consent forms.
Maintain Confidentiality: Ensure strict confidentiality and security protocols are followed for all patient information.
𝐃𝐨𝐧'𝐭 𝐬𝐞𝐭𝐭𝐥𝐞 𝐟𝐨𝐫 𝐥𝐞𝐬𝐬 - 𝐜𝐡𝐨𝐨𝐬𝐞 𝐚 𝐯𝐢𝐫𝐭𝐮𝐚𝐥 𝐚𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 𝐰𝐡𝐨 𝐜𝐚𝐧 𝐝𝐞𝐥𝐢𝐯𝐞𝐫 𝐫𝐞𝐬𝐮𝐥𝐭𝐬.